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Staff Services Division Communications Plan
- Administrator will schedule periodic meetings with the bureau chiefs and direct reports as follows:
- Bi-weekly individual meetings with each bureau chief & direct report
- Monthly bureau chief meetings scheduled on an annual basis
- Quarterly direct report meetings to obtain progress reports on established goals/objectives provide feedback and identify support needs.
- Staff member are encouraged to “walk-in,” schedule an individual meeting or call the administrator and/or bureau chiefs to report issues, ask for support or express concerns. Staff “walk-in’s” for reporting positive feedback about fellow employees are encouraged!
- Administrator will update staff on Management Team issues, activities and decisions by preparing and E-mailing each staff member a summary report following each meeting.
- Administrator will integrate a “manage by walking around” practice within the division, visiting with individual staff in their workplace to better understand needs, solicit ideas and suggestions and build relationships.
- Division staff meetings will be scheduled twice a year to share information on department and division goals, objectives & activities; provide an opportunity for social interaction and celebrate employee and department successes.
- Administrator will invite staff from other divisions to scheduled staff meetings to foster teamwork, understanding of interests and needs and relationships.
- All division staff will use available technology such as conference calls, E-mail, Intranet, VisionNet and on-line meeting capabilities to assure information is shared throughout the division and department --- up, down and lateral.
- Administrator and bureau chiefs will coordinate to assure at least one article on division activities or topics of interest is contributed to each edition of the department newsletter, “Correctional Signpost.”
