Administrator: John Daugherty
The Administrative Services Division is responsible for managing the department’s $185 million annual budget and providing fiscal, IT, Human Resources, Project Management, Professional Development Training and other support services to all programs. Additionally, the Division provides support services for the Board of Crime Control.
The division has six Bureaus.
The Budget and Contracts Management Bureau works with division staff to make budgetary decisions and plan for the executive planning process and the legislature. The bureau is responsible for tracking expenditures in relation to budgets and appropriations. Communication is the key in working with the various department programs. The bureau tracks and reports on all legislative actions and department decisions that have a financial impact. The goal of the bureau is to be audit-ready every day with consistent and transparent processes, while providing financial guidance to staff. Accurately projecting expenditures and reporting outcomes are primary goals in this bureau"s success in budgeting. The Bureau is also responsible for overall management and coordination of several programs including contracting, procurement, fleet management, and cellular services.
The bureau is directly responsible for development and oversight of more than 270 contracts. These contracts provide services necessary to maintain offender programs provided by private businesses or other government agencies. As part of this contracting process, the bureau coordinates public procurement and contracting procedures, and manages the processes used to solicit offers and select contractors to provide offender services and programs.
The Fiscal Services Bureau is responsible for all payables, receivables, intra–agency transactions, accounting, asset inventory records, internal and statewide financial reporting, records retention schedules and management of all financial activity associated with federal grants awarded to the Department. Bureau staff develops the annual daily cost calculations for housing inmates in contracted regional prisons, manages inmate welfare funds and handles expenditure financial accounting. The bureau also:
- coordinates all inmate account banking transactions
- manages department payroll operations
- collects and disburses court-ordered victim restitution from adult felony offenders and collects supervision fee from offenders on supervision.
The Information Technology Bureau provides the leadership, guidance and expertise necessary to gather, store, protect, interpret, improve and present information critical to the department’s mission. The bureau manages technology applications and databases and interacts with other public and private agencies and interests to meet technology demands. Bureau staff ensures department employees have the tools to find, use and provide the accurate and timely information necessary to manage offenders, staff and public inquiries. The bureau also:
- supports, maintains and updates the Offender Management Information System (OMIS)
- manages all IT infrastructure to include Servers, Workstations, Printers and video surveillance systems
- ensures data management complies with applicable Federal and State Information security policies
- develops statistical information and reports for the department, legislature, federal and state agencies and Montana citizens.
- manages department population management projections, detects and reports data quality errors.
The Human Resources Bureau serves the department’s 1,500 employees, two-thirds of whom are union, by providing leadership and guidance in talent management.
Human Resource professionals use a consultative approach to provide a wide range of talent management programs and services, including recruitment, selection, on-boarding, organizational development, employee and labor relations (including contract negotiations for the nine collective bargaining agreements and three unions), performance management (including appraisals and discipline), classification, compensation and workers compensation, as well as ensuring compliance with complex federal and state employment and civil rights laws.
The Professional Development Bureau provides evidenced-based training and development based on best practices, allowing employees to develop, increase their skill, and acquire the knowledge needed for career success and advancement. This is accomplished through conventional classroom training, distance and computer-based instruction, on-the-job supervised training, and self-study programs.
The Crime Control Bureau supports the administratively attached Montana Board of Crime Control (MBCC) in coordinating public safety assistance and grants management. The Bureau supports MBCC’s efforts in administering grants including formula, discretionary and cooperative agreements. The Bureau also includes the Montana Statistical Analysis Center (SAC). State SACs are located in all state and territories to collect, analyze and report statistics on crime and justice to the federal, state, and local government.
The Board and the Bureau are funded primarily from federal special revenue and state general fund. General fund dollar primarily supports bureau operations, grant compliance, quality assurance activities, and grants to juvenile detention facilities. Federal grants are primarily passed through to local agencies and private entities at the direction of the MBCC.